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General settings for working with Comsol Travel expenses

This section explains how to set up the master data. In addition include the setup data, RK employee master data, the RK voucher types, the RK trip types and the access rights of RK employees.

RK-Setup

In this area, the values that will be applied to the entire travel cost calculation are effective. Here you can define rules for the travel expense accounting can be stored, default settings made and your basic data are entered.

In the search field, search for travel expenses Setup and select the link of the same name.

The Travel Expenses facility is divided into different registers, which are described below. For the sake of clarity, we have noted the standard settings for each field in tables, so that you can always find your way back to the standard setting if in doubt.

General tab

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Register Numbering

In this area you can select RK employees, document types, settlements, geb. settlements, RK document numbers, travel routes and travel destination numbers Assign number ranges.
If you need a unique document number assignment, you can you can also enter a number range here, from which you can cross-billing document numbers are generated.
Possible here are the automatic assignment of employee numbers, the document type numbers, the accounting numbers and the document numbers. Here the NAV number series management settings are effective. At Preparation of travel expenses Establishment data will be provisional is set up. If you make changes, you can use the normal NAVISION Integrate functionality.

Register Specifications

On the tab page Default document types you have the possibility to define which document type is used to draw the flat rates. The document types are followed by the flat rates for Food, accommodation, travel expenses, etc.
By linking two document types, you can create subsequent or additional flat rates.
Two groups of document types can be set, which are then stored in the settlement can be drawn again alternatively, e.g. if you have different flat rates for missions and double housekeeping work. If no document type is entered no lump sum is drawn when entering the trip.

Please note that for the breakfast deduction both the country-specific deduction is possible (20% of the respective country flat rate for 24 hours), as well as the non-monetary remuneration value can be taken. However, the non-monetary remuneration value is only if the hotel was paid by the company and at the same time of the company was selected and ordered. Then in place of the breakfast deduction, a non-cash remuneration value can also be taken.

The system has stored the following logic in the automatisms:

If the hotel is paid privately with value, then the breakfast deduction to wear, provided that a check mark is placed in the field Breakfast deduction.

If the payment is set to employer paid and breakfast deduction is is checked, then the non-cash benefit is deducted, even if no Hotel costs are entered and breakfast is checked.

If you always deduct the non-cash benefit, even if it is purely If the non-monetary remuneration value is legally possible, it should be entered in the field Document type Sachbezug Frühstück the document type for the breakfast deduction is entered so that the system can then be adjusted to the appropriate value finds.

Register Project

In the register Projects you can change the basic settings for Create project assignment.

Register Wages

In the Wage tab you can define the parameters that are necessary for a transfer to the wage/salary programme. Here it can be differentiated whether the travel expenses are to be paid completely via the wages (only for NAPA and Lessor) or whether only the statement values and the tax-relevant payments are to be transferred to the payroll accounting. It is necessary for the institution to know the corresponding payment and statement wage types. <For external payroll accounting programs, the statement values and the tax-relevant payments can be transferred digitally via csv file.
Attention: For this, the employee number wage must be stored in the card of the RK-employee.

Register Reports/Pages

In the register Reports and Pages you can add objects adapted to the reports and pages for the different masks with their assign the corresponding ID.

This is especially useful if you have your own forms and reports which are to be inserted in place of the originals. You can also set the number of copies for batch printing define. It is also possible to define a code unit at approval of the mission. This code unit is linked to the Travel expense part accounting called as parameter. You can also, if in your company lump sums are dependent on work and Fridays, here the calendar is given, over which the days off can be determined. The basic calendar can be entered here (as a guideline for the employee when creating a new system) or which calendar is used, basic calendar, wage or salary or a combination of both. If you pay out increased lump sums on non-working days, this can can be checked via the calendar. Via basic calendar and Calendar usage, you can control this. If a code unit is executed when a business trip is approved you can find them under Codeunit ID Approval deposit. In the field Page ERfassungs Abrechnungsübersicht the view of the individual billing can now also be called up. This is Page 5050307 Travel expenses individual trip direct entry.

Register Approval

On the Approval tab, you can configure settings for the workflow of the Deposit your permit.

The change fields or delete trip describe the rules for which still allow changes to be made to trips already approved are.

The following options are available:

  • Acquisition completed

  • Approved

  • Approved Reduction

  • Approved end date reduction

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Register Setup

In the Settings tab, various facilities for booking in the financial accounting, for the use of dimensions and for the storage of travel data are again made.

Register Default fields accounting

In the tab Header field check, the parameters for visibility and input obligation can be set for each field will be. Here you can control whether a field is writable (normal), read-only, mandatory or invisible.

Register Default fields for partial settlement

In the tab Check Detail Fields, you can set the view parameters for each field can be set. Here you can control whether a field is writable (normal), read-only, mandatory or invisible.

Register Display Actions

In the tab Check Display Actions, you can define per field the display parameters can be set. Here you can control whether a function in the travel expense recording function is displayed or not.